Disbursements and Bank Reconcilation

[karenmax]

Hi!

We are having an interesting problem with our disbursements. If we enter an invoice to be paid, it posts as an automatic disbursement to cash and then when we pay the invoice is deducts it again! As a result, my cash balance in way off and when I try to reconcile the cash account, rather than check numbers I get the invoice numbers to clear. This is creating quite the problem in our accounting as we cannot get a good picture of our cash balance. Any ideas?

Thanks!

[salkay]

KAREN FIRST GO TO OPTIONS ON THE TOOL BAR, THEN GLOBAL AND MAKE SURE THERE IS NO CHECK MARK IN HIDE GL ACCOUNT NUMBERS FOR ANY OF THEM. THEN I WOULD GO EDIT THE INVOICE THAT YOU ENTERED UNDER PURCHASES. I WILL ALMOST BET THAT ONE OF THE ACCOUNT NUMBERS EITHER FOR THE ACCOUNTS PAYABLE OR EXPENSE IS CASH.

[karenmax]

That was exactly the problem. Found it late last night (after installing the Peachtree Update for 2002) and you were right, the default for the under Invoices/Purchases was to cash rather than A/P. Not sure how that was changed as I do not do the actual day to day operations, but it happened way back in October 2001, what a total bummer! Lots of work ahead of me in terms of reconciling the account, have to each invoice number that relates to the checks as they are what shows up on the reconciliation debit side, the check number also must be cleared - it shows up on the credit/deposit side without an amount. What a total incredible mess! Is there anyway to make sure this default is not changed accidentally again?

[salkay]

KAREN THE ONLY WAY IT TO FIX IT IS TO FIX ALL THE PROBLEM ONES AND THEN HID THE GL ACCOUNT NUMBERS AGAIN.