One check per invoice per vendor

[raynebair]

I am new to Peachtree (using Complete 2002) and was playing around, getting familiar with the program. I noticed that you can select multiple invoices for payment on one vendor and it prints one check for all invoices.

Several of our vendors require one check per invoice rather than one lump sum check. Is there anyway to get it to print separate checks, so that the vendor will have one check for each invoice, other than manually selecting each invoice one at a time?

Note: Keep in mind, I am not an accounting person. I'm the programmer and need to create the pawcom interface that will transfer checks between our main system and Peachtree.

Thanks!

[salkay]

RAYNE UNFORTUNATELY THERE IS ONLY TWO WAYS EITHER SELECT FOR PAYMENT, OR UNDER PAYMENTS SELECTING ONE AT A TIME AND SAVING THE ENTRY THEN GOING INTO REPORT ACCOUNTS PAYABLE DISBURSEMENT CHECKS AND THAT WILL PRINT EVERYTHING WITH NOTHING IN THE REFERENCE BOX. ANOTHER WORDS EVERY ENTRY YOU JUST GOT DONE SAVING.

[kaydix]

Hi! If I read your posting clearly - you may enter multiple payables in the "payable" field for a particular vendor. When you go to PAYMENTS - and you type the vendor name a screen will come up and each line item is your payables. Choose one and print. Repeat until the vendor doesn't "pop" up with a line item. Now I am going to give you a few hints - One - if you checkmark your payment and realize you want a different date on the CHECK - the check mark will come unchecked and you will print a check for no money (should have had a safety catch when Peach was written) and there you have wasted a check. So - if you want to changed date you will have to check mark again. Also - you can entter credit payables too - and as you purchase items later from the vendor and you need to pay them - this will show as an option when you go to the PAYMENTS to create the check you can check mark this also and your net will match and if you use inventory - it will "keep up" with actual count. I hope I could help - PLEASE let me know if I did - I want to help others - but if I am not then I need to know so that I don't waste anyones time or creat bigger problems. Please feel free to email me if anything is unclear - michelle@kaydix.com. Have a great day.

[joelpps]

While I have never had a vendor refuse any payment I made to them, there are two ways to accomplish what you want.

1. Select "Payments" on the task menu and select the vendo you wish to pay. All open invoices will show up with a check box to the right. Check only one invoice and click Print. PT will pick the next check number or allow you to change it. When you print the check, you can keep doing this until all of the invoices are paid (or which ones you want).

3. Select "select for Payment" from the task menu. Specify vendor and the date yoy want. When the list comes up uncheck all but the one invoice you want to pay. You keep doing this until all invoices are paid.

[v phillips]

If you have multiple accounts with the same vendor, you could set up multiple vendors, also referencing the particular account number in the vendor set up. When you print checks, you'll get one check per vendor account.

[Robert Walraven]

Originally posted by raynebair
I'm the programmer and need to create the pawcom interface that will transfer checks between our main system and Peachtree.


If you print your checks from PawCom rather than Peachtree, you can print one check per invoice. You will need to insert the paid invoices into Peachtree from PawCom in exactly the same format as if you had printed the checks individually. To see what that format is, enter a single invoice payment in Peachtree then examine what Peachtree has created in the Cash Disbursements and Purchase journals using PawCom.