Find payees for 1099s (not vendors)

[swdlcms]

Our accounting person sometimes makes payments to individuals (speakers who get paid an honorarium, etc.) without setting them up as a vendor.

Now she needs to find out if any of those persons were paid more than $600 so they can get 1099 forms. First, is there any way to do 1099s for someone not set up as a vendor?

Second, and more importantly, is there a way to do a search to find who was paid over $600 during the course of the year?

We recently upgraded to PT version 9.0 and she doesn't know the program very well. I've looked through the menus, the help, and online forums but don't know how to do a custom lookup of this nature.

Any suggestions? (Other than setting up individuals as independent contractors in the future.)

I hope I'm missing something obvious and someone out there has a solution! Thanks. ;-)

[Deborah Bean]

OK - there is a way, but it is messy. Open the filter for the Cash Disbursements report and select all of last year. Check the Summary option. Go to the Fields tab and add the Vendor ID, Name, and Item Description lines. Clcik OK. The report will show up. I suggest that you export it to Excel. Go through the lines and look at every line without a Vendor ID. These will be the ones you are looking for. Add them up for each name and you have your information.

THIS YEAR - do not pay ANY 1099 vendors without a Vendor record.

[madmaxfz]

I have a related question concerning setting up employees as independent contractors by entering each as a vendor and simply generating 1099's for them at year's-end to report their total income. This should make it unnecessary to deal with any withholdings for these non-salaried, non-hourly employees.
Is this an acceptable way to handle this situation? It's my understanding that as independent contractors, they'd be solely responsible for their own tax liability.
Any clarification of this matter would be greatly appreciated.

[richard kehl]

"employees as independent contractors "

Sounds good to me, if life was only that simple.

The irs has a list of about 10 items that independent contractors
must meet to be considered as non employees.

Just think of all the money you would save, when one of your
independent contractors hurts himself and says he's your employee.

[Deborah Bean]

I agree with Richard. But if they do meet all (or at least most) of the criteria, then you might be able to work this. All you do is pay them through the Accounts Payable function, not the Payroll.

A BIG criteria is if they perform the same work for other companies.