Employee Expense Reimbursement

[pessentials]

Frequently, our employees pay travel and other expenses out of pocket. I would like to know how to best record these expenses. We want don't want to include reimbursement in their paychecks but prefer to pay them with a separate check.

I would prefer that once we get the expense reimbursement request from the employee, that it show up as an "account payable" since it is clearly an outstanding payment.

Also, in a pinch we have had employees pay for inventory items out of pocket. How can we record these payments so that the inventory item gets brought into stock and the "employee payable," so to speak, is also correctly recorded?

I am using Complete 2002.

Thanks,

Scott Robertson
Pack Essentials, LLC
http://www.packessentials.com

[JimR]

Pay employees just as you would a Vendor.

[pessentials]

Thanks for the reply.

So, I can see that if employee1 turns in an expense reimbursement that I could record the "invoice" with the employee1 as the vendor in the purchases/receive inventory screen. This makes sense to me.

However, let's say that employee1 goes and buys some inventory items from Vendor2 out of pocket and turns in the receipt for reimbursement. Now, in the purchases/receive inventory, I will record the Vendor2 as the payee for proper historical record of Vendor2 purchases. How do I then record the "payment" made by employee1?

Thanks for any help you can provide.