Void Checks & Purchase Journal

[dcasciato]

I have voided a check which was printed and that was not
a problem. What is now happening is when I select
invoices to print checks for the invoice which had a check printed
and voided still is in the unpaid invoices. I attempted to highlight the item and delete it but the delete selection is not available.

How do I remove this cancelled invoice?

Thanks,
DJC

[dringstrom]

You cannot delete a purchase transaction as long as there are payments attached to it. A voided check counts as a payment. If you need to delete the invoice, you have two choices:

- Delete the void check, then delete the original check, then you can delete the invoice.

or

- Enter a second purchase transaction for tha vendor, with everything coded to the same GL accounts, but with negative numbers. Next, go to Tasks, Payments, select that vendor, then click off both invoices, which should net to zero.

The second approach leaves an audit trail, but if that's not a concern, the first approach is also valid.