Nobody answer to my post

[isolator]

Nobody answer to my post

[TheWolf]

A full explanation of your problem, using common definitions and better grammer may help.

[Lisa_p]

Ummm, that's "grammar", Tom! ;)

[isolator]

Cheque Register - Need help

When I record a bill on payment window for a general customer (Pay to the Order of), although it made through a cash payment (not check) and when I view the Check register Report this cash payment also viewable on the list.

Is there any way to avoid this payment to view on the check register?

ALSO

When I made a cheque payment through general gournal entry, is it possible to view the cheque number in the cheque register?

Need help..

[Lisa_p]

Did you use the same bank account as for check writing? Where did the cash come from that you used?

You can filter the check register by check number and by bank account.

No, there is no check number on a journal entry. You shouldn't enter actual checks through the general journal, you should always use Payments. Journal entries are fine for things like bank fees, but even those can be entered in payments as well.

[LauraG]

You can put the check number in the Reference field on the JE and it will show up in account register as the Reference/Check number.

One disadvantage to using JE for checks is there is no provision for entering the Vendor name so you lose all of your vendor history. Plus you can not apply a JE towards an open vendor invoice. As Lisa posted, you would be better using the Payments task.

[isolator]

Did you use the same bank account as for check writing? Where did the cash come from that you used?

Yes I am selecting the "Cash on Hand" -Cash A/c for such (cash) payments without cheques. Still what the use with a cheque number showing on the window? If I put "cash" in the Cheque Number column, but i don't want to see it on cheque register report..:mad:

[Lisa_p]

You can filter the check register by check number and by bank account.



If you filter by a range of check numbers the "CASH" checks shouldn't appear. But I have a question - how does the cash get out of your checking account?

Do you take individual withdrawals from your bank for each of these "cash" payments? Seems like you should be using a petty cash account.

[LauraG]

You can also select the checking account when you run the check register report.

Lisa-some folks use the "Cash on hand" and "Petty cash" account names interchangeably.

[isolator]

Ya.. it is right.. that i was going to tell..:D

Our managing director (the owner itself) making so many cash withdrawals throug ATM and Visa electron payments from the company accounts.. I know it is an un-healthy transaction from a company a/c. And we don't have enough details but the cash using for company individual payments. So while we reconcial the bank account, we debit these amounts to 'Cash on Hand" a/c and credit the checking account and the cash payments or expenses credits to "Cash on hand" a/c. So when need a bill payment through this a/c, what the portion of the "Cheque" in this drama?

thats all..

could u suggest any better terms to manage this "unauthorised" cash withdrawal in the view of accounting principles..:D

[LauraG]

I would suggest canceling the debit card but that is not going to happen since it is the owner of the company.

You are making a lot of extra work. The transactions are coming out of the normal bank account so I would post the transactions to that account. The real question is whether or not these are business or personal expenditures. If they are personal then post them to Owner's Draw (or equivalent) account to show that he he withdrawn business funds for personal use. Get the aid of your accountant to initiate controls requiring expense forms & receipts so that you know what the charges are for. Any expenditure without a receipt should be assumed personal in nature and posted to Owner's draw. When they lose their business deduction, it is amazing how quickly they find the receipts.

[isolator]

Thank you LisaP & LauraG for your kind advices..