Peachtree backup

[Keith Eagan]

My backup in Peachtree 8.0 is getting huge (almost 80 MB)and the sheer amount of data is slowing down the system. We are a small department in a large corporation, and we are the only dept that uses Peachtree within our company. We receive all products normally, but I think the problem is that we never "pay" the vendor through Peachtree. (One vendor has a balance of over 6 million dollars in memory.) Is there a way to set up peachtree to pay the vendor or close the transaction as soon as the invoice is posted. Also, is there a quick way of "paying off" the vendors within Peachtree. I think once we have "cleared" these accounts, this will both reduce the size of the backup and also speed up the system.

[dringstrom]

Paying the vendors will only add more data to your company, and therefore increase the file size further. You can try running the Purge function in Peachtree...that may help reduce the file size. It doesn't sound like you're using Peachtree in the traditional manner, so it's a bit difficult to advise you on how best to enter your transactions going forward based only the message that you posted.

[bkpr913]

To "pay" each vendor, you'll have to enter a credit memo for the total amount "owing" each vendor through purchases. Then, using the payments function, mark all the amounts due AND the credit memo as paid. This will net to zero.

As far as purging goes, I don't think transactions will purge if they are still in "open" status, meaning they are still to be paid. So doing the above step should "close" these transactions and let you purge them at year end.

Hope this helps. . . .