Adding an additional state

[JKing]

Good Evening,

Our maintenance company based in MN and just got a contract for services that will be rendered in IA. For withdrawing taxes for IA, should I set up an additional account for withdrawal of those employees that are to work in IA, calling one account "State-MN" and the other "State-IA"? How do I handle MN employees traveling and working in IA and the way Peach automatically deducts for state withholding? Can I set up some field where I input hours for "Paying Multiple Employees" specifically for Iowa hours?

Is there a spot in Peach for an additional state's UI number other than the "home" state?

Can anyone help alleviate my frustrations?


Thanks in advance!
Jon

[Lisa_p]

Greetings fellow Minnesotan!

Are you going to have IA residents working for you?

Are the MN folks only going to be working in IA on a short term basis? I would think you wouldn't have to do anything with IA taxes for them, but I'm no expert.

No, I don't believe there is any place to put in a second UI number - You'll probably have to do two separate runs of W-2s and manually change the numbers in the company info.

I'm actually working with a client right now who has to do payroll in a whole bunch of states. You can set each employee to use which ever tax calcs you want. Since Peachtree only give you the unemployment calc for one state, the work around is to create a new empty company, run the payroll wizard and choose IA as the state. You can then open the user maintained tax table and copy and past the forumla from there to your other company.

Or, if you know what the formula is, you can build it manully in the tax table.

Good luck!

[JKing]

Thanks Lisa. The main employees that will be working in Iowa, live in Iowa. I will be sending some MN employees to IA on occasion. I'll start trying the other things you had mentioned. I don't like the idea of two separate W-2 runs. Will this affect the company totals W-2?

Thanks,
Jon

[Lisa_p]

I'm not a multi-state payroll expert, so you might want to run it by a CPA, but since there's a state identifier on the W-2, you'd have to print them separately, changing the state setting for each one.

I'm not sure what happens with the W-3 - you'll just have to try it and see. Worse case is you'd have to do it manually.