A/R Generated by Sales Order

[Patsy @ Uniwell]

We have some invoices that start as Sales Orders and some that start as Invoices. PT creates two accounts and line items on the BS for these receivables.

Accounts Recievable
and
A/R generated by Sales Order

Is there any way to make all the A/R go to the same account.

Additionally, while I was looking at past transactions trying to find the answer myself I found that some sales order invoices went to the S/O AR account, and some went to the regular A/R. What's up with that?

Patsy

[rick Prindivill]

Sales Orders do not post to the General Ledger by design.

[Patsy @ Uniwell]

The sales orders are not listed on the balance sheet.

It's the invoices that were originally sales orders get their own line on the Balance Sheet. And, invoices that are direct to invoice get another line on the balance sheet.

Then the company officers have to add both together to find the sales total.

[Lisa_p]

If an invoice is created from a SO, by default, it will use whatever A/R account is on the sales order. If people use the "A/R generated by sales order" account, that's where it gets posted to.

You can run your A/R aging and filter by that account to see what balances are in that account and from there you can drill down and change them to the regular A/R account. For invoices that are already paid, you don't need to change anything because when it was paid, it came back out of that account.

The only place you'll have problems changing the A/R account is if the invoice has been partially paid. In that case, you'd have uncheck the invoice on the payment screen, edit the invoice and then re-enter the payment amount.

And when it's all cleaned up, make the sales order A/R account inactive so it doesn't get used again.