Labor and Job Expenses with units

[HappyCamper436]

With the great help of individuals here I think I have solved my Invoicing problem. Now - How to handle expenses, specifically labor.
All our employees are salaried and we use ADP for Payroll. We need to be able to produce detailed Job reports the show the hours (ie units) charged to jobs along with the dollar and date. This information does not necessarily have to post to the general ledger through this process. I thought about a Journal entry, but no units for GL entry.
Any suggestions
Thanks in advance for any assistance
John Wilson

[Peachtree fan]

!) You could use General Journal Entry and just put the hours and employee name in description.
2) To go through PR you would have to set up the employee
in Maintain Employee's ,Pay Info,Pay Method ,Hourly .When you Job Cost the PR it will show a field for hours.
Does ADP have a way of importing to PT ?

[dringstrom]

The way that I've handled this in the past is to create a "dummy" vendor, with a job ID like "jobcost". I then set up a "dummy" GL account, with a number of say 9999. I then use a Purchases transaction to post the job costs. If I have 10 lines of expenses, I post 10 lines to account 9999 and use the corresponding job IDs. The 11th line has a negative amount, which is the sum of the amounts posted to the jobs.

In this fashion, quantities can be posted to jobs. The invoice has a zero amount, so it doesn't show up on aging schedules. In such instances, I generally import these transactions. If you go this route, keep in mind that there is a limit to the number of line items that you can have in a single transaction...it's around 147 if I remember correctly. So, if you're posting a significant amount of line items, you may need to post these to multiple AP transactions.