Please help if you can......

[cbs]

Hi, I am new to Peachtree Accounting Complete. I have a question regarding invoicing. We will continually have instances where I want to invoice a customer with a custom item. How do I invoice the customer with a custom item and make sure that the cost of the item is indicated somewhere. I understand you can enter the custom item in the description and the customer price, but it does not give you an opportunity to enter my cost anywhere. How do I account for my costs? Thank you!

[TheWolf]

Cost is how much you pay for it, and it comes from the amount in the Purchase/Receive Inventory screen that you paid for it. If it is an invoice to a customer, I am not sure why you would want the cost to be on the invoice.

[cbs]

I appreciate the response. Again, I am not wanting to put our custom product into inventory. I would like to be able to invoice it as it is purchased. I see how to manually enter the product in the invoice screen, but how am I supposed to account for my costs if it isn't requested anywhere on that screen? Obviously, I don't want my customer to see what my cost is, however there has to be a way to invoice a custom item and still account for my cost. Is this still a two screen process? What steps am I missing? The only way I see to do it, is to enter the custom item into inventory and then I am not able to delete it after invoicing. Does this make more sense?

[TheWolf]

If you do not use inventory item id in the customer invoicing screen, then it does not post COGS then. How are you receiving the item into inventory, or purchasing it? Also, by custom item do you mean one that you are building?

[FrankM]

It all depends how you want to track the cost of the item.
You could set up item as Non-inventory.
Expense it to a separate Expense account ie Non Inventory Item,
This would not show up in inventory reports but would show up in Job Reports.
It would show up on P&L as separate COGS if you set up the account right.