Account Payable Probelm

[chuayp]

We have created two separate accounts for Account Payable

says:

1-002-220 Trade Creditors
1-002-221 Other Creditors

We encounter this problem.

Let say we received a purchase from our vendor and this vendor is under Trade Creditor code. So, our clerk will go and select Receive Inventory and under "A/P Account" Select 1-002-220 Trade Creditors and do the normal posting.

The second received (Assumed is under Other Creditors) we need to go and manually change the "A/P Account" to 1-002-221-Other Creditors. Let say, in the process she forget to change the "A/P Account" then whole posting will be posted into the wrong GL account.

My Question 1:-

Any way to fix the problem, say when we select the vendor ID the system will automaticaaly select either the A/P Account code to preset code (trade or other creditors). Any way to put in the default code in Vendors maintenance.

My Question 2:-

Any way to put the GL code and name beside "A/P Account".
For example. When selecting a sales/invoice or Purchase/Receive Inventory. Currently we only can see "A/P Or AR code in the AP/AR coloumn. Can this be extended to view the Accounts Description.

Please help and assist.

Regards

[dringstrom]

The answer to both of your questions is no. An alternative to what you're trying to do is have a single accounts payable account, and specify vendor types of Trade or Other for each vendor within Maintain Vendors. You can then filter the accounts payable aging report by vendor type.