Job costing and time sheets

[Unregistered]

How or can one get the hours and total cost of time spent on a job to post to the job without using the Peachtree Payroll module. We have completed time sheets, utilizing the apropriate job numbers and all staff have the hourly pay rate in their records along with Use Time Sheets as the pay designator. Still, it seems that unless one actually produces a paycheck from the time sheet, the data will not get posted to the job. This creates a huge problem for companies that utilize outsourced payroll services and that also want to track their payroll expenses in the job costing module. Any info would be greatly appreciated!
Dawn

[Diane Koers]

Short of issuing a paycheck, the only other way is to enter job cost amounts through GL. Using this method however, you can't enter hours - only dollar amounts.

Set up a bogus GL account. I usually use an account # 9999
In GL Journal Entry, enter a debit to account 9999 for the cost amount and source it to a job. Next enter a credit to account 9999 but DON'T source it to a job. This nets a $0 to GL, but debits the job.

[Dawn Landau]

Diane,

Thanks for the info. I am disappointed that there is no way to apply the cost of time spent on a job outside of posting a paycheck. With so many companies outsourcing payroll, and payroll being a significant cost relating to jobs, it would be useful to be able to manually apply time tickets to jobs and bypass the GL.

Dawn Landau

[Diane Koers]

You can apply the cost of the time by using the method I mentioned, it's just that it doesn't save the information in hours, only in dollars (which is the bottom line needed anyway). Many of my clients enter their job expenses this way. It's also how you would enter labor burden and other misc. items to a job.

[dbrew0]

Diane,

I am in a similar situation as the original poster to this thread. I have jobs that I want to import hours from an external source (time clock), but it seems that if the hours are not posted to the job with the costs from that employee's billing rate, then what is the point of having the time sheets/tickets anyway? Yes, the bottom line is the dollars spent on the job, but if I have to manually allocate the dollars from the payroll entry screen (especially for the salary personnel) then I don't see the benefit of using peachtree for job costing/tracking.

The accumulated hours and burdened labor costs are important in quoting future jobs.

Any thoughts?

p.s. Are there plans for a 'Peachtree for Dummies' for PCAW 2002?

Dan