as soon as I check prepayment the GL account changes to an expense account

[swaco]

I had a question. I’m looking here at the peach tree version 7 receipts. I go ahead and enter the customer ID and at this point this receipt says “apply to revenues” and underneath that it has the GL accounts. The GL account it actually shows is the right account but as soon as I check prepayment the GL account changes to an expense account and I’m wondering why does it change to an expense account when I wanted it to stay as the same account number. Just curious what your thoughts are on this. Once again this is a cash receipt under tasks, as soon as the customer is entered and I check to prepayment it changes to expense account. If I go to “maintain this customer” I see no default for that account number, except for the account number I plan to use.

[Baytek]

The prepayment check box is on the tab for Apply to Revenues. When you check the prepayment box, the Apply to Revenues tab comes forward for you to enter the deposit on the receipt task. Usually, this account number is Accounts Receivable, an asset account. I'm not sure why yours is showing an expense account. The GL Account changes because a prepayment/deposit is not considered income until you ship the goods or perform the service.

For more information, email enduserssupport@baytek.com.

[Unregistered]

I'm not sure why yours is showing an expense account.

thats what im trying to figure out