copying data from one company to another

[sbc123]

Our PT company is on month 23 (i.e. it has Jan 03 through Dec 04 as available periods). Since there is no data for 2003, I would like to either change the accounting periods to Jan 04 through Dec 05 in the current company (which I am not sure can be done since periods are established in the set up of a company), or open a new company by copying the old company to include data/transactions, vendors, customers, inventory information etc as well as copying the default settings. Either one of these will save considerable time versus re-entering all data - especially at year end crunch time.

I do not see anything in the PT resource books or this forum about this. Does anyone have any suggestions? Thanks!

[TheWolf]

Is there a reason you do not want to use the year end wizard?

[sbc123]

I have not yet been through year end with Peachtree. Glancing at the year end chapters and topics, it appeared that the year end wizard would close out the inc/exp accounts to RE etc and preprate for the next year already in that Peachtree company.

I also figured since PT had only 24 periods in this company and am on month 23, the year end wizard would not add another 12 periods nor would it create another company.

Is this a bad assumption?

[Sue Seibert]

The wizard will close the first 12 mos, and open a new year. So 2004 will be the first 12 periods.

[TheWolf]

Originally posted by sbc123
I have not yet been through year end with Peachtree. Glancing at the year end chapters and topics, it appeared that the year end wizard would close out the inc/exp accounts to RE etc and preprate for the next year already in that Peachtree company.

I also figured since PT had only 24 periods in this company and am on month 23, the year end wizard would not add another 12 periods nor would it create another company.

Is this a bad assumption?

Just moving from period 12 to 13 or between one year and the next, cause the figures to appear to close out. Using the wizard just closes out the oldest 12 months and opens the next 12 months. The wizard forces you to do a backup anyway, so go through the procedure, see what it does.

[sbc123]

THANK YOU!!

This would be awesome and I will check thoroughly into it. I greatly appreciate the responses!

I do have one follow up....we will be needing to post data to 2005 before we are finished with 2004 (year end and auditors). So this data will have to be captured in another company presumably and then transferred over once the year end is complete. Is this a good way to approach this?

[TheWolf]

If you currently have 2003 and 2004 open, it only close the last year so that afterwards you would have 2004 and 2005 open.