Year-End can't proceed: "Waiting on bill from Vendor"

[jshoun]

Year-End Wizard won't let me proceed to close fiscal year-end 6/30/04. Shows "One or more purchases dated in the fiscal year you are closing are waiting on a bill from a vendor. These transactions must be cleared before closing so that they are no longer waiting on a bill from a vendor." I was able to locate the vendor invoice on which the "waiting on bill from this vendor" message box appeared, but I was unable to change status to clear this. The invoice was paid and the check cleared. We do not use purchase orders, so I don't know how this occurred but I need to get rid of it. We need to close to be able to work in 6/05!

[Lisa_p]

Are you sure it was paid? You can't pay bills that are marked waiting for bill.

[cigargerald]

First go into the period in which think it happened (possibly the one before it), through purchases/receive inventory. Look for a 2nd transaction for the same thing (most likely it is there). It kind of sounds like it was probably done twice, once, with waiting, the other without.

If that doesn't work, I would attempt to void the check, delete the corresponding a/p, and then reenter everything. Do you print your checks directly out of Peachtree.

Personally, I don't like the "waiting for invoice" program. If you are not careful in using it, you can double your inventory for that particular invoice. It's really more of a manual tickler, that you have to know to open it, click of the check mark, and then enter the rest of the details.

G-

[TheWolf]

Actually if you go back to that pruchase you will likely find it still has a check mark in "waiting on bill from vendor" and you have entered an invoice number. Uncheck the waiting and resave the invoice.