Teresa
01-28-2002, 12:40 PM
I'm new to Peachtree. I'm trying to record a pre-payment, and then a Sales Invoice to offset it. Down at the bottom of this message I copied the help steps from Peachtree. It says that later when you invoice the customer for the final sale, after you've recorded the prepayment, that it should show and automatically deduct from the invoice.....how come the invoice I created doesn't show the prepayment I entered? I followed the below directions exactly!
This is what the help menu said in my Peachtree Complete version 9 regarding pre-payments:
"To enter a deposit or prepayment
From the Tasks menu, select Receipts.
Enter or select the customer ID. To display a list of existing customers, type ? in this field, or select the Lookup button. This is required for a prepayment.
Select the Apply to Revenues tab, and select the Prepayment check box.
If you enter a prepaid income or customer deposit liability account instead of the default A/R account, your detailed Accounts Receivable aging report will not agree with your general ledger accounts receivable balance. The aging report uses the accounts receivable information and does not include the deposit's liability account.
Enter a reference number for this transaction. This must be a unique number and is generally the customer's check number.
Save the prepayment.
When you later invoice the customer for a final sale, the invoice and prepayment appear in the Receipts window for this customer, along with the other posted invoices. You can select the prepayment along with the other invoices. The prepaid amount will be subtracted from the receipt amount for this customer."
This is what the help menu said in my Peachtree Complete version 9 regarding pre-payments:
"To enter a deposit or prepayment
From the Tasks menu, select Receipts.
Enter or select the customer ID. To display a list of existing customers, type ? in this field, or select the Lookup button. This is required for a prepayment.
Select the Apply to Revenues tab, and select the Prepayment check box.
If you enter a prepaid income or customer deposit liability account instead of the default A/R account, your detailed Accounts Receivable aging report will not agree with your general ledger accounts receivable balance. The aging report uses the accounts receivable information and does not include the deposit's liability account.
Enter a reference number for this transaction. This must be a unique number and is generally the customer's check number.
Save the prepayment.
When you later invoice the customer for a final sale, the invoice and prepayment appear in the Receipts window for this customer, along with the other posted invoices. You can select the prepayment along with the other invoices. The prepaid amount will be subtracted from the receipt amount for this customer."