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Entering Operation expenses

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  • Entering Operation expenses

    Hi,

    Can you someone tell me which is the correct way to enter business expenses (operation expenses such as phone bills, dinning & entertainment, etc).

    Do you enter them in the Purchase/Inventory screen and use the the correct GL Account code?

    Or

    in the Payments screen?

    I notice Payment screen shows it as "Apply to Expenses" and the Purchase/Inventory shows it as "Apply to Purchases".

    What is the difference?

  • #2
    You can do either method. Use the Purchase/Inventory screen if you are entering the bill but not paying it immediately. Use the Payment screen if you are recording the expense as you pay it (cash basis).

    In the payment screen, if there is an open invoice that you want to apply the payment towards then you use the Apply to Purchase tab. If there is no invoice to be applied against then use the Apply to Expense tab.
    ~Laura~
    Certified Bookkeeper
    Cape Cod, MA
    Soundbookkeeping@gmail.com

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